Ethics Implementation & Stakeholder Communication Plan
This is a template document. All text in [square brackets] must be completed by your organisation. This template does not constitute legal advice. Review with your legal counsel before formal adoption.
1. Purpose
Plan how you will implement your AIRETT "Ethics and Responsible Use" actions and communicate your ethical AI position to staff, partners, and the public.
- Organisation name: [Organisation name]
- Communications lead: [Name / role]
- Ethics score: [e.g. 7/15]
2. Internal actions
- Confirm mandatory human review before any AI content is published
- Agree and document a position on AI-generated imagery of people and real places
- Brief staff on bias risks and how to spot them in AI outputs
3. External stakeholder communication
| Audience | Message | Channel | Owner | Date |
|---|---|---|---|---|
| Visitors | [e.g. disclosure that chatbot is automated] | [Website / chatbot] | [ ] | [ ] |
| Partners | [e.g. our AI use policy in brief] | [Newsletter / meeting] | [ ] | [ ] |
| Board/funders | [e.g. transparency statement] | [Report] | [ ] | [ ] |
4. Public transparency statement (draft)
[Draft a short public statement, e.g. "[Organisation Name] uses AI tools to support content production and visitor engagement. All AI-generated content is reviewed by our team before use. We do not use AI to make automated decisions about individuals."]